TechBarn

If you have a Gmail account you probably already have discovered Google Docs. I find Google Docs a very helpful tool. You can put all kinds of information in them and then share them with anyone you would like to see that info. Then later if you don’t want them to have it you can take away their access!

I mainly use it to keep up with my babysitting hours. Also to keep up with my kids schedule. Another awesome feature is that this is all online so you can be at your friends house and you need to see something in one of the documents, all you have to do is get online and sign in to your account and there you go! If you would like to play with this cool gadget, go to gmail.com and make a new email account. Then look up into the left hand corner you will see a link called Documents. When you click on it you will see a button on the left side called Create New. When you click on that you will be given the option to create a new Document, Presentation, Spreadsheet, Form, or Folder.

Spreadsheets are awesome for doing your budget (if you could use help with a budget here is a great article). It is like Microsoft Excel. Like Microsoft Word, Google Documents is great for writing letters. When you create a new document you will have the option on the right hand side of the screen to share. When you click Share you put in the email address of who you would like to share it with. Then it will send them a invite. It will also give you the option to let them edit or to just view the document.

Make sure you select the correct option before sending. If you do send it before checking which option it will automatically select for them to edit. You can always go back and change that. If you do not want that person to have access to that document anymore you go into that document click share then click see who has access.

It will have a list of everyone who has been given access and if they can edit or view. Then next to the name click the arrow and that is where you can change their access to view, edit, or no access at all.

Just click None if you don’t want them to have any access, and it is as easy as that. Now if you have sensitive information in Google Docs I would encourage you to read my post on Password Protection. Make sure you have a secure password and you will be set!! I hope this is good info for you. Also we wish you a Merry Christmas!

Tags: Google